The exchange of postgraduate student record work is carried out in the graduate school

Release time: 2021-10-21

Article source: Archives

Article author: Dai Xiujuan

With the advancement of the construction of the school’s archives informatization, in order to do a good job in the management of postgraduate student records, on October 20, 2021, Zhu Shigui, Secretary of the Party Branch of the Library (Cultural Heritage Department), will lead the relevant staff of the Personnel Archives Department to the school for graduate students. The college conducted work exchanges, and Lin Jianghui, the deputy director of the Graduate Work Department, and related staff attended the meeting.

Zhu Shigui first introduced the "Archives Law of the People's Republic of China" and the requirements of the Jiangsu Provincial Archives Bureau on the construction of archives informatization, as well as the progress of the school's archives informatization work. She pointed out that the postgraduate student record truly recorded the training of graduate students during the school. Throughout the process, the school archives kept the archives of graduate students' status since the resumption of the school. The contents include nearly ten materials such as graduate scores, graduate registration forms, degree applications, and thesis review opinions. These files have a high rate of access. At the time when the new archive information management system of the Library (the Ministry of Cultural Heritage) was put into operation and the graduate school graduate management information system was being developed, in order to do a good job in the electronic filing of the 2021 graduate students’files and the collection, management and use of future graduate files, and To lay the foundation for the smooth docking of the two systems in the future, it is necessary to plan ahead for the management of student files to meet the filing requirements at the stage of file formation.

Lin Jianghui expressed that he would actively follow the spirit of the policy documents of the state and the competent archives department, comply with the requirements of the school's archives management work, overcome the practical difficulties of collecting, organizing, and filing postgraduate archives with a large amount of work and insufficient manpower, and do a good job in the management of postgraduate archives. At the meeting, the two parties discussed the specific issues of this work in detail, and finally reached a consensus on the work. One is to archive the paper-based student files of graduate students on time this year, and at the same time to make adequate preparations for next year’s electronic scanning, and the other is the graduate management information system. Actively connect with the file information management system to ensure the smooth and efficient filing of new graduate students’files from next year.