Notice on Doing a Good Job in the File Transfer of 2021 Graduates

Release time: 2021-06-15

Article source: Archives

Article author:

Schools:

In order to ensure the smooth progress of the organization and transfer of student files during the graduation season, according to the school file [2014] No. 370 "Nanjing Agricultural University Student File Management Regulations" document, the archives' 2021 graduate file work arrangements are hereby notified as follows:

1. Organize student file business training

The postgraduate and undergraduate counselors in charge of student archives-related work in the whole school participate in the student archives business training organized by the archives in mid-June .

2. The publicity of graduate archives knowledge, the archives will produce and distribute the electronic version of "Nanjing Agricultural University Student Archives Instructions", and the counselors and teachers of all colleges are requested to do a good job in publicizing the knowledge of graduates' archives.

3. Sorting, filing and time arrangement of students' graduation materials

(1) Archived materials

1. Archived materials for undergraduate graduates

1) Student transcript

2) Registration form for graduates of colleges and universities

3) Party group organization materials

4) Reward and punishment materials

5) Stub of Employment Registration Card

6) Copy of graduation certificate and degree certificate

7) Other archived materials

2. Archived materials for graduate students

1) Student transcript

2) Graduate registration form

3) Degree application

4) Party group organization materials

5) Rewards and punishment materials

6) Mid-term assessment form

7) Stub of Employment Registration Card

8) Other archived materials

(2) Archiving schedule

All colleges are requested to carefully check the graduation materials of each student in accordance with the list of archived materials, and transfer the archived materials of graduates to the archives (10th floor of Yifu Building) within the specified time (see the attached table) to ensure the smooth transfer of student files.

4. Sending student files

The archives will organize and send student files through the China Post EMS method according to the information provided by each college on the delivery of students (the information provided by each college on the delivery of student files must be accurate).

V. Student file query

The archives will uniformly transfer the student files in early July according to the information sent by the students. After the files are transferred, graduates can log on to the archives website "Graduate File Inquiry" to track the sending of personal files.

Due to the importance of the archives work of graduated students, the time is tight and the workload is heavy, all colleges are requested to do a good job in the archives of graduated students in accordance with the above notice. Archives contact person: Teacher Sun, phone number: 84399710.

Library (Cultural Heritage Department), Archives

June 15, 2021

Attached table:

Undergraduate appointment status

June 18		June 21		June 22		June 23
morning	in the afternoon	morning	in the afternoon	morning	in the afternoon	morning	in the afternoon
		Biology (this)	Resources and Environment (this)	Activating Medicine (this)	Finance (this) Dynamics (this)	Management (this)	Grass Industry (this)
June 24		June 25		June 28		June 29
morning	in the afternoon	morning	in the afternoon	morning	in the afternoon	morning	in the afternoon
Food (this)	Public management (this)	Agronomy (this)	Dynamics (this)	Humanities (this)	Plant protection (this)	Gardening (this) Science (this)	School of Artificial Intelligence, School of Information Management (this) Foreign language (this)

Postgraduate appointment status

June 18		June 21		June 22		June 23
morning	in the afternoon	morning	in the afternoon	morning	in the afternoon	morning	in the afternoon
	Agronomy (Research)	Resources and Environment (Research)	Foreign Language (Research)	Motion Medicine (Research)	Horticulture (Research) Politics (Research)	Fishery (Research)	Economic Management (Research)
June 24		June 25		June 28		June 29
morning	in the afternoon	morning	in the afternoon	morning	in the afternoon	morning	in the afternoon
Food (Research)	Dynamics (Research)	Public Administration (Research)	Finance (Research) Grass Industry (Research)	Humanities (Research)	Plant Protection (Research)	Science (Research) Biology (Research)	Artificial Intelligence, Information Management (Research)